Collaborative work tips in efficient teams
The following are some actions that have helped us track task execution through Planner:
Annual Meeting or Project Start – Kickoff Meeting
It will review or set the strategic objectives for the year and for each month, when it corresponds to a group in a functional organization. And the project objectives for a project-by-project organization. It sets out and agrees on the period’s goals and the strategies adopted to achieve it.
Another important function of this launch meeting is the setting of measurement and progress indicators, in accordance with the objectives formulated. Which in general can be: growth (), profitability, quality or customer service.
Encouraging a weekly meeting and plan
It details tasks to be performed in the week, clearly in installments and deliverables. Progress is also tracked to help identify difficulties and articulate aids within the team. Our weekly meeting includes the following spaces:
Informal connection and equipment join (10 minutes)
Review of weekly tasks and deliveries (15 minutes)
It consists of a review of the status of each of the tasks. It allows you to identify obstacles and from this update, make decisions to advance.
Goal and gap review (10 minutes)
Follow-up to indicators or KPIs
Conclusions: New priorities and weekly tasks (5 minutes)
It serves to make visible and incorporate the new tasks that are emerging to lead the project to move forward.
Plan and prioritize: keys to a virtual team
When you are part of a virtual team it is important to keep in mind the objectives of each project in the area in which it is worked, from them, to set the goals to be met in the daily working day. This contributes to improved decision-making and increased personal work productivity.
Similarly, it is important to organize activities by level of importance, setting the time that is spent on each of the tasks; so that they can dedicate the most productive moments of the day. This helps to anticipate potential difficulties, as well as to correct and improve them in a timely manner.
Likewise, a successful time-organizing contributes to the increase of valuation within the company, projecting efficiency and leadership, which allows to advance the professional career and the development of new projects. But the most important thing is that it strengthens self-esteem and motivates you to keep up with the same rhythm the next day.
One of the first concerns that may arise in the decision to implement virtual work, both in large and small companies, is to manage the equipment efficiently,fulfilling the obligation to comply with a schedule according to the current labor regulations.
